The New School Project:

SAD 46 - Dexter, Exeter, Garland and Ripley -   Four communities united in building a better tomorrow for our children today  

SAD #46 New School Project Sub-Committee

Topics of Discussion/Meeting Notes

Building Space Needs/Programming Sub-Committee

    Meeting Date: 1/18/07 

1. Meeting notes 1.11.07
2. DOE meeting Jan 16th
Reducing program based on new DOE changes multiplier showing 114,954 SF.
a. Program reduced from 146 to 141.52 SF/student

 b Revised Concept Plan reviewed- reduced circulation.  Wings are now curved to further demarcate the grades.
c. Budget reduced & reviewed
d. Schedule for DOE approval reviewed.
3. Updated Concept Plan  www.newschoolproject.info

4. Updated Gym Plan: Small, 50X75 main court, seat 340, 7,000 SF; Large: 50X84 main court, seat 400, 8,500 SF. Local support needed.

 
5. Upcoming meeting dates:
Building Committee Meeting January 24th, 6:00 PM- canceled
DOE Meeting January 30th, 1:00 PM
Building Committee Meeting January 31st, 6:00 PM
Public Straw Poll Meeting in February 1st, 2007 7:00 PM
Public Straw Poll Meeting (snow) February 5th, 2007 7:00 PM
DOE Construction Subcommittee February 7th, 2007  PM
DOE State Board Concept Approval Feb 14, 2007
Referendum March 27, 2007

Building Space Needs/Programming Sub-Committee

    Meeting Date: 1/11/07

1. Agenda, Memo to DOE, Program 1.11.07 & Schedule were distributed.
2. Meeting Notes from the previous 12.12.06 meeting were approved
3. Exeter Public Meeting on December 20th, 2006 had 40-45 attendees. A presentation on the project from concept to date of the site and building plans was made. Good questions and answers followed.
4. DOE Meetings on Jan 4th & Jan 10th:
a. DOE is working with new school guidelines which are being adjusted as this project is being reviewed, so it has taken extra time to receive approval. We expect approval next
    week if we can reduce the size of the building for DOE.
b. Reviewed size of school at 119,119 without Alternative fuel, & local only gym & wellness.
c. Program reduced to 146 SF/ student not yet acceptable to DOE who would prefer 140 SF/student.
d. DOE did approve the additional Title 1, Literacy & Special Ed space, which is quite a bit more than most schools receive.

e. Concept Design is still too large especially circulation including the gathering areas. DOE may support middle school gathering areas, but will not approve elementary gathering areas. Hoping to keep the 1     remaining 3-4 gathering area.
f. Schedule for February Concept Approval- and then Late March Referendum holding
g. budget over $30 million and $560,000 State/Local was reviewed ‘Local Only’ DOE wants this budget reduced
h. DOE confirmed that bonding in spring 08’ is approved.

5. Updated Concept Building Plan:
A revised Scheme S with the gym area being reoriented and art/music areas being reconfigured to reduce circulation area by about 1,000 SF was reviewed;
Comments:
a. The bleachers can be located on the locker side closer to the main entrance, and the corridor to the north can be deleted along the art room.
b. The classroom wings are being shortened.
c. The 6,7,8 stair has been reoriented and is critical to the small school idea.
d. Consider daylight into the cafeteria and gym. Skylights would need to have openings be closable in Cafeteria
e. The double loading of corridor to gym & art is fine.
f. Visitor locker room entrance to gym to be reviewed.
g. With changing location of the locker room and bleachers, locker rooms need to be redesigned. h. Gifted and Talented program is not currently staffed, but when staffed could perhaps use the Hands-On room.
j. Cafeteria’s stage will be a great addition for performances
6. Next Meetings:
Weekly meetings required in January:
DOE meeting January 18 1:00 PM on Program, Concept area & Budget (in Augusta) Building Committee Meeting January 18th 6:00 PM
Public Straw Poll Meeting in February l, 2007, 7 pm  Dexter Middle School (snow date Feb 5th 2007)

DOE Construction Subcommittee February 7, 2007 PM
DOE State Board Concept Approval February 14th, 2007 PM
 

Building Space Needs/Programming Sub-Committee

    Meeting Date: 12/12/06 

     Topics of Discussion:  ______

 1.      Review of DOE Meeting on 12/5/06 - Reviewed program showing 122,255 and discussions size of some rooms; program 149 SF/student +/- reviewed; revised concept plan reviewed, one entrance; revised site plan reviewed; wood chip boiler reviewed; budget reviewed; schedule for DOE approval reviewed.

2.      Updated concept plan discussed.

3.      Updated site plan discussed.

4.      Project schedule through occupancy

5.      Upcoming meeting dates: public hearings Dec. 20 and Jan 4 with Jan. 4 straw vote; state board concept approval January 10; referendum, Feb. 27.

Building Space Needs/Programming Sub-Committee

    Meeting Date: 11/28/06 

1.      DOE meeting on Nov. 21 - DOE will approve school for 794 students, but will not approve 1 or 2 additional classrooms; reading recovery and music have been enlarged to classroom size; wood chip boiler information was favorably received, as was concept plan. 

 2.      Updated Concept Site and Building Plan - new entrance location is shorter; bus loop to south goes around staff parking; parent drop-off is near entrance; gym parking area is now to the north; service access condensed; athletic fields reconfigured; soft and hard play areas moved closer to west end of classrooms; site has been pushed south with revised boundary location.

3.       Updated Concept Building Plan - administration office reworked for control of corridor and larger clinic; SW/5-8 moved into 7/8 wing; alt ed moved to music, art wing; resource 5-8 moved between 5 and 6; service are reworked for one service road

4.        Pitched roof vs. low sloped room (preferred by SBA and DOE) discussed.

Building Space Needs/Programming Sub-Committee

    Meeting Date: 11/16/06 

     Topics of Discussion:  ______

 1.      Review of DOE Meeting on 11/9/06

 2.      School will be built to hold 794 students

 3.      Currently reducing the program to 150 +/- sq. ft. per student

 4.      Woodchip Boiler Life Cycle Analysis

 5.      Revised Program Document - Draft #14

 6.      Updated Concept Plan

Building Space Needs/Programming Sub-Committee

    Meeting Date: 11/8/06 

     Topics of Discussion:  

1. Update on meetings: Art, Music, OT/PT, Gym, Administration Office; Middle School Students; District Office

2. DOE meeting November 1:

   a. Comments on Ed Specs

   b. Number of Students

   c. Comments on Program

   d. Schedule

  3. Updated Concept

  4. Green Schools Presentation

    Building Space Needs/Programming Sub-Committee

    Meeting Date:  10/11/06   

       Topics of Discussion: 

1. Updates on group meetings with:

   1. Special Education Staff

   2. Literacy Staff

   3. Maintenance Staff

   4. DMS Staff

   5. DPS Staff

   6. Garland Staff

   7. Exeter Staff

2. Update on the latest draft Concept Plan

Building Space Needs/Programming Sub-Committee

    Meeting Date: 9/27/06 

     Topics of Discussion:  

1. Roofing Design -  low slope vs. pitched

2. Updated Concept Plan

3. Classroom Layout Options

Building Space/Programming Sub-Committee

    Meeting Date:  9/20/06 

      Topics of Discussion:

1. Update on previous meetings with mechanical systems, athletic fields, and technology/electrical sub-committees

2. Educational Specifications/Classroom and Instructional Needs

3. Draft #12 of Program

4. Updated Concept Plan

5. Schedule to meet with Department of Education on Ed. Specs and Program

6. How to break down a large school into small neighborhoods

Building Space/Programming Sub-Committee

    Meeting Date:  9/13/06 

      Topics of Discussion:

1. Update on previous meetings with literacy, maintenance, administration, district office, athletic fields and grounds

2. Educational Specifications/Classroom and Instructional Needs

3. Draft #11 of Program

4. Update on Concept Plan

5. How to break down a large school into small neighborhoods

Building Space/Programming Sub-Committee

    Meeting Date:  8/30/06

      Topics of Discussion:

1. Update on previous meetings with guidance, music, art, nurse

2. Cafeteria and platform

3. Gym and surrounding relationships

4. Educational Specifications/Classroom and Instructional Needs

5. How to break down a large school into small neighborhoods

Building Space/Programming Sub-Committee

    Meeting Date:  8/24/06 

      Topics of Discussion:

1. Update on previous meetings with Special Education, library, food service, athletic fields and grounds

2. Class groupings

3. Gym size

4. Energy issues

5. Upcoming meetings with district office, administration offices, maintenance department

6. How to break down a large school into small neighborhoods

Building Space/Programming Sub-Committee

    Meeting Date:  8/16/06 

      Topics of Discussion:

1. Reviewed K-8 Project to Date

2. Concept Design work schedule

3. Project draft timeline

4. Educational Specifications/Classroom and Instructional Needs

5. Draft #10 of Program

6. How to break down a large school into small neighborhoods

 Technology/Electrical Sub-Committee

    Meeting Date:  9/20/06 

      Topics of Discussion:

1. Lighting systems

2. Electrical systems

3. Technology systems

4. SAD #46 Technology Plan

     Mechanical/Building Systems Sub-Committee

     Meeting Date:  9/14/06 

       Topics of Discussion:

1. Mechanical Systems

2. Displacement Ventilation

3. Wood Chip Boilers

4. HVAC Selection Matrix

5. Operating Costs

6. Plumbing Systems

7. Fire Alarm Systems

8. Sprinkler Systems

9. Meeting Schedule

    Athletic Fields and Grounds Sub-Committee

    Meeting Date: 9/20/06

      Topics of Discussion:

1. Review site program

2. Playing fields

3. Wetland studies

Athletic Fields and Grounds Sub-Committee

Meeting Date:  9/6/06

 Topics of Discussion:

1. Review site program

2. Parking-Lighting

3. Busses

4. Service requirements

5. Playing fields

6. Play areas (Playgrounds)

7. Gymnasium size

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